• Job title: Facility Manager, General Affairs Housing & Facilities
• Unit/mission: Embassy of the Kingdom of the Netherlands, Brasilia, Brazil
• Starting date: as soon as possible, preferably 1 December 2024
• Contract: fixed local contract at the Embassy, 40 hours a week, CLT contract with several additional benefits
• Salary: local pay scale 7, market competitive and dependent on relevant work experience

Your work will involve:

Chancery, official residence and other residences that are property

• Planning and organizing maintenance and facility projects in accordance with strategy and inspection documents of the Ministry of Foreign Affairs and; adapting to the needs, including maintenance and renovation on constructions, technical/electrical/climate control/air purification installations, plumbing, fittings, wirings, facilities and gardens;
• Preparing tender documents for the procurement of products and services independently or – if internals regulations require – with the purchasing department in The Hague;
• Selecting and supervising the work and quality carried out by local contractors in the area of his/her responsibility;
• Surveying and coordinating the technical logistics of gatherings and the inventory at the official residence, as well as at the Chancery;
• In collaboration with Ministry’s Housing & Facility Department: planning, designing and executing renovation, refurbishment and large maintenance projects.
• Responsible for physical safety measures at the Chancery, the Official Residence and the residences of expatriate staff as per requirements of the Ministry.

Rental housing process

• Maintaining contacts with real estate brokers and/or landlords that offer suitable housing for the expatriate staff members of the Embassy;
• Facilitating relocating process, inspection of (future) residences and administrative procedures around relocation of expat diplomatic staff;
• Communicate clearly with resident on the process and on responsibilities of the Embassy vs. the resident.

Other responsibilities

• Following developments and propose ideas in the field of maintenance and products that provide possible improvements in terms of quality, sustainability and efficiency;
• Identify improvements in the facility processes and planning, present proposals to facility team and the Operational Manager;
• Making sure official reports and General Affairs documents are archived at the determined applications and project and maintenance documents are always followed and up to date;
• General support with events that take place at the Chancery or the official residence;
• Functionally managing on a daily basis the facility team comprising of one technical maintenance officer and three gardeners.
• Collaborating in broader General Affairs team, residents and with other Embassy staff, ensuring excellent and proactive communication with internal clients and stakeholders;
• Maintaining contacts with relevant departments of the Ministry of Foreign Affairs in the Netherlands, proactively seeking for alignment, when required;
• The Facility Manager is accountable to the Operational Manager in the execution of his/her duties.

What we are looking for:

• Preferably 5+ years of relevant work experience and high education in relevant area;
• General technical (engineering) / facility/property management knowledge;
• Excellent communication skills in Portuguese and English, in speaking, reading and writing. Dutch is an added advantage.
• Experience with contract / procurement negotiations;
• Knowledge of safety and inspection regulations, technical regulations, occupational health and safety regulations and equipment specifications is a plus;
• Ability to collaborate in and coordinate a diverse team, with high integrity standards;
• Ability to independently plan, organize and anticipate, being a self-starter by nature;
• Ability to network and collaborate with suppliers, critically assess results;
• Client orientation, proactive attitude and empathetically dealing with problems;
• Problem solving skills and proficiency in common Office software (Word, Excel, Powerpoint)

What we offer:

• Being part of the diverse and international Embassy team which has around 28 staff members, working together on the Dutch mission in Brazil.
• A chance to know the diplomatic and business network of the Kingdom of the Netherlands in Brazil comprising the Embassy in Brasilia, Consulates-General in Sao Paulo and Rio de Janeiro and Netherlands Business Support Offices in Belo Horizonte and Porto Alegre.
• Working on a beautiful compound, with a park-like garden and several compound buildings, including the chancery and official residence.
• A dynamic and international work environment where you will have the opportunity to develop yourself in several domains;
• A market competitive salary and conditions with several additional benefits (CLT+), such as flexible work hours and excellent health insurance plan against small contribution.

Does this sound like the perfect opportunity for you?

How to apply:

Interested candidates may express their interest by e-mail, with a motivation letter (max. 1 page) and resume attached. We will invite selected candidates for interviews.
Applications will be accepted until the 1st of November 2024 18:00h Brasilia time.
Starting date as soon as possible, preferably 1 December. For more information, please contact us via e-mail.
Candidates who are not Brazilian nationals must be in possession of a valid residence and work permit.
We look forward to hearing from you!
The Netherlands Government celebrates all forms of diversity and is deeply committed to foster an inclusive environment within its organization. Individuals interested in advancing these diversity goals are strongly encouraged to apply.